Architecture Firm Marketing + Communications Manager

September 9, 2019

Van H. Gilbert Architects (VHGA), seeks an experienced A/E/C Marketing & Communications Manager to perform the following responsibilities:

Architecture Firm Marketing + Communications Manager


RFPs / Leads

  • Create lead / vendor profiles
  • Monitor and track RFPs, project opportunities & deadlines
  • Identify potential pursuits, send to the team for consideration (with project highlights: Client & RFP Name, important deadlines: PP + Due Date, scope of work summary, budget, evaluation criteria)

Manage Proposal Process

  • Kickoff meeting: identify win themes / facilitate strategy, relevant project examples, internal + external team, assign / identify content responsibilities, contact subconsultant team for quals materials (fee should be handled by Principal or PM)
  • Layout proposal graphically / content assembly
  • Manage content, schedule
  • Ensure RFP compliance
  • QA/QC Reviews
  • Conduct draft review with team, produce, and coordinate delivery

Manage Interview Process

  • Kickoff meeting, slide deck creation
  • Schedule / conduct run-thrus


Create Library, Manage + Update

  • Project descriptions & photography
  • Staff resumes
  • Stock/Filler imagery: stock photos, staff working, company culture, etc.
  • Marketing and proposal narratives for repeat use – scrub out client name / neutralize
  • Company intros
  • Company info / stats / important #s (Tax ID, NM Resident Preference, Veterans Preference, NAICS Codes)
  • Project Budget & Schedule information (budget, MACC, estimate, bid, change orders, actual, etc.)
  • Brand Assets: logos, corporate ID, etc.


  • Create Marketing Materials / Company Collateral – Brochures, banners, etc.
  • Proposals
  • Design award submittals
  • Schematic design booklets
  • Constructions Signs


  • Ensure consistent brand image internally and externally
  • Manage brand assets: logos, corporate ID, construction signs, etc.


  • Write & distribute press releases
  • Announce staff hires/ growth / project wins
  • Thought Leadership: Conference Speaking Opportunities, article placement, blog posts
  • Create a very basic social media presence, establish pages at minimum: LinkedIn, and posts
  • Website Content Management


  • 3 – 5 years marketing & proposal management experience in A/E/C industry (years of experience negotiable but industry experience mandatory)
  • Demonstrated initiative
  • Ability to manage multiple projects under a tight deadline
  • Strong verbal & written communication skills
  • Ability to work with a diverse staff
  • Excellent graphic judgment
  • Strong Adobe CC skills with heavy emphasis on InDesign & Illustrator
  • Bachelor’s Degree in Marketing, Communications, or other related field

Salary dependent on experience.  Benefits include 8 paid holidays, PTO, health and dental insurance, 401K-plan participation, professional association membership, and paid conference attendance.  VHGA is an EEOC employer.

Please send resume, cover letter and design and writing samples (non-returnable) marketing yourself to  No Phone Calls please.

For 43 years, VHGA has excelled in the design of higher education, K-12 school, commercial, and zoo and aquarium projects. VHGA was recently awarded Engineering News Record’s (ENR) 2019 Best Projects award in Sports/Entertainment for the Albuquerque BioPark Penguin Chill Exhibit.

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